Wakering Yacht Club Privacy Policy

Organization this policy is written for: Wakering Yacht Club
Our website address is: https://wakeringyachtclub.org.uk
Our Admin Email is: admin@wakeringyachtclub.org.uk
Wakering Yacht Club from this point will be referred to as: WYC

SITE DESCRIPTION

The WYC Website is primarily a static site designed as a web presense, it does however contain a post & comments page we use for feedback which resides in the members area only,  personal details are minimal or at the users discretion. However if a visitor wishes to provide a higher degree of their personal information within the contact form as an example, then we make sure as with all visitors, that they are aware of our privacy policy (This document) and for which a link is always displayed in the footer bar. Any person entering data will be required to have ticked the GDPR box on any forms before submission.

OUR VIEW

1. At WYC your privacy is very important to us and we have a few fundamental principles that we follow:
2. We don’t ask you for personal information unless we truly need it.
3. We don’t share your personal information with anyone except to comply with the law, protect our rights and for the day to day running and administration of WYC.
4. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone.
5. We don’t store web gathered information on our servers unless required for the on-going operation of our site.
6. We respect your privacy regarding any information we may collect while operating our websites.
The main information we ask for and hold is via our contact form, which also carries a GDPR tick box 

 If you send us media via upload or to our site and viewable by other visitors, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

WHEN YOU VISIT US

Gathering of: Non-personally-identifying information
Like most website operators, WYC collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. The purpose in collecting non-personally identifying information is to better understand how visitors use the website.
WYC may collect statistics about the behaviour of visitors to its websites. For instance, we may monitor the most popular pages on the site or use plugins by the Akismet service to help identify spam.

WYC may also collect potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users leaving comments on our blogs. Logged in users of the website will be showing their user names and email to administration staff, also blogs, posts and comments are visible and disclosed to the administrators of the blog where the comment was left.

Gathering of: Personally-Identifying Information
Users of the WYC website and WYC Contact forms may choose to provide contact and other contact related information that identifies them, this is normally restricted to Full Name, Contact number and Email address. The amount and type of information that WYC gathers depends on the nature of the interaction but only insofar as is necessary to fulfill the purpose of the visitor’s interaction with WYC. After a contact has been submitted, ongoing communication will take place by direct email or phone, but again it is stressed that WYC as a body take your privacy seriously. And visitors can always refuse to supply personally-identifying information.
For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. The above applies to any visitor who has provided details to enable them to log in to our site as a Member!

WHAT WE DO WITH THE INFORMATION

WYC discloses potentially personally-identifying and personally-identifying information only to members of the Committee who are responsible for the decision making and ongoing dealings with any member or prospective member or Associate member which may be required for the day to day operations. WYC will not disclose it to any others.
If you are a registered member of the WYC Website and have supplied your email address, you may occasionally be sent an email to inform you about something that may be relevant to you as a member or something that you should be informed about.
If you send us a request via email, we reserve the right to include it within our forwarded email communication in order to help us clarify or respond to your request, this would be limited to the subject and subject details only and only to other Committee members.

HOW WE SAFEGAURD THE INFORMATION

WYC takes all measures reasonably necessary to protect against the unauthorised access, use, alteration or destruction of potentially personally-identifying and personally-identifying information. Any web related information regarding user ID and logins would be part of our site and kept on the servers at our hosting company, which are protected via our sites security and our hosting company’s security measures. All personal information submitted via the contact form is stored on the WYC Website servers and Email system, this information is kept on record to allow WYC to carry out our day to day activities.

WHAT RIGHTS DO YOU HAVE ON YOUR DATA

If you have are registered on this site, or have left comments or contact information, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Any information we hold on a person can be requested and deleted if required at any time.
For the purpose of clarity WYC will only hold minimal personal data on anyone using our online services such as the WYC website or any of our email addresses. If a member leaves the club, then the data for that person will be removed and deleted.

COOKIES (Please see our seperate Cookie Policy)

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. WYC uses a minimal amount of cookies which we use to identify and track visitors, their usage of the site and their access preferences. WYC visitors who do not wish to have cookies placed on their computers have the option to disable this as the site loads.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When and if you have the user rights to log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If applicable and you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites is not a large part of our site in any way, but visitors must be aware that embedded content (e.g. videos, images, articles, etc.)from other websites behave in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Just as in the same way as if you had gone direct to that site.

If required cookies may be cleared and deleted from your browser at anytime by by your own measures.

CLUB TRANSFERED, DISBANDED OR CLOSURE

If WYC was to be taken over, user information could be transferred or acquired by the new ownership. If however the club was ever to Disband or close, then all data would be deleted as far as the website and membership data goes. You acknowledge that such transfers or closures could occur, and that any acquirer of WYC may continue to use your personal information as set forth in this policy. 

ADVERTISING & MEDIA

We do not use Ads, or Popups on our site other than for our own Members information. We do gather our own photographic media on our club based events and marine events, which may contain images of our Members and thier boats, which occasionally are used to add to our Website updates. This is part of our standard documented procedures, however if you are a Member and wish not to have personal images on the Website, please contact our Committee by email, who will act upon this immediately.

CHANGES TO THE PRIVACY POLICY

Although most changes are likely to be minor, WYC may change this Privacy Policy from time to time, and at the sole discretion of WYCWe would hence encourage our visitors to check this page for any changes if they feel the need to do so. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such a change.

We also have our clubs GDPR Policy available for our members within the members area.

Wakering Yacht Club Privacy Policy May 2020 Ver 1.1